Difference between revisions of "Koppeling tussen Archivematica en Memorix Archieven"

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===Aggregatieniveau: Archief (EN: Fonds)===
 
===Aggregatieniveau: Archief (EN: Fonds)===
* A fonds shoud be created in MA before the ingest in Archivematica.  
+
* A fonds shoud be created manually in Memorix Archives before the ingest in Archivematica.  
 
* This fonds has three required fields:
 
* This fonds has three required fields:
 
** Identificatiekenmerk
 
** Identificatiekenmerk
 
** Titel
 
** Titel
 
** Datering
 
** Datering
* The element <identificatiekenmerk> of the Fonds in ToPX has this format:
+
* The element <identificatiekenmerk> of the Fonds in ToPX should have this format:
 
** <country code in ISO 3166-1 format> - <municipality code> - <fonds number>
 
** <country code in ISO 3166-1 format> - <municipality code> - <fonds number>
** We extract the Fonds number from this (the last part). That should match the Identificatiekenmerk of the fonds created in Memorix Archives.
+
** The las part is extracted as the Fonds number. This should match the Identificatiekenmerk of the fonds created in Memorix Archives.
 
* The element <naam> of the Archief in ToPX is ignored. But it makes sense to use the same name when creating the fonds in Memorix Archives.
 
* The element <naam> of the Archief in ToPX is ignored. But it makes sense to use the same name when creating the fonds in Memorix Archives.
 
* Each ingest will contain 1 or more files from only 1 fonds
 
* Each ingest will contain 1 or more files from only 1 fonds
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* The Aggregatieniveau “dossier" in ToPX is mapped to Filegroups in Memorix Archives
 
* The Aggregatieniveau “dossier" in ToPX is mapped to Filegroups in Memorix Archives
 
* ToPX element <identificatiekenmerk> is mapped to the field Range of the filegroup
 
* ToPX element <identificatiekenmerk> is mapped to the field Range of the filegroup
* In ToPX it is formatted like: (country_code)-(code)-(file number). Only the file number part is used for the Range
+
** In ToPX it is formatted like: (country_code)-(code)-(file number). Only the file number part is used for the Range
 
* ToPX element <naam>: title of the filegroup
 
* ToPX element <naam>: title of the filegroup
* ToPX element: <classificatie>
+
* ToPX element: <classificatie>:
* May contain any type of classification.
+
** May contain any type of classification.
* Imported into Scopecontent in MA in this format: <bron> <datum>: <code> <omschrijving>
+
** Imported into Scopecontent in MA in this format: <bron> <datum>: <code> <omschrijving>
 
* ToPX element <description>: ScopeContent (Bereik en Inhoud)
 
* ToPX element <description>: ScopeContent (Bereik en Inhoud)
 
* ToPX element <dekking>  (with subfields <inTijd> en <inPlaats>: ignored
 
* ToPX element <dekking>  (with subfields <inTijd> en <inPlaats>: ignored
 
* ToPX element <externIdentificatiekenmer>: Ignored
 
* ToPX element <externIdentificatiekenmer>: Ignored
* ToPX element <taal>: Added to ScopeContent (Bereik en Inhoud):  
+
* ToPX element <taal>: Added to ScopeContent (Bereik en Inhoud) as:  
 
** “Taal: <expanded language code, where dut is displayed as Dutch>
 
** “Taal: <expanded language code, where dut is displayed as Dutch>
* For the start date of a filegroup (fileDate.from in MA), the following ToPX element should be used:
+
* For the start date of a filegroup (fileDate.from in MA), the following ToPX element are used:
 
** /metadata/ToPX/aggregatie/eventGeschiedenis/datumOfPeriode/datum
 
** /metadata/ToPX/aggregatie/eventGeschiedenis/datumOfPeriode/datum
 
** but only in case the element /metadata/ToPX/aggregatie/eventGeschiedenis/type = “Creatie"
 
** but only in case the element /metadata/ToPX/aggregatie/eventGeschiedenis/type = “Creatie"
 
** and <aggregatieniveau> = “Dossier"
 
** and <aggregatieniveau> = “Dossier"
* For the end date of a filegroup (fileDate.to in MA), the following ToPX element should be used:
+
* For the end date of a filegroup (fileDate.to in MA), the following ToPX element are used:
 
** /metadata/ToPX/aggregatie/eventGeschiedenis/datumOfPeriode/datum
 
** /metadata/ToPX/aggregatie/eventGeschiedenis/datumOfPeriode/datum
 
** but only in case the element /metadata/ToPX/aggregatie/eventGeschiedenis/type = “Afsluiting"
 
** but only in case the element /metadata/ToPX/aggregatie/eventGeschiedenis/type = “Afsluiting"
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*** Dossier links to Fonds
 
*** Dossier links to Fonds
 
*** Record links to Dossier
 
*** Record links to Dossier
* ToPX element <context>
+
* ToPX element <context>. Can be an activity or an actor. Both are ignored.
** Can be an activity or an actor.
+
** Actor: ignore
+
** Activity: ignore
+
* ToPX element Gebruiksrechten (usage rights):
+
  
 
===Accessibility of files and filegroups===
 
===Accessibility of files and filegroups===
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* "Integriteit: <integriteit>”
 
* "Integriteit: <integriteit>”
  
Vertrouwelijkheid (Confidentiality)
+
Vertrouwelijkheid (Confidentiality): only applies to uitgeplaatste dossiers (closed files). We don't have those at this phase of the project. At this moment, ALL material is consiedere to be not confidential
* only applies to uitgeplaatste dossiers (closed files). We don't have those at this phase of the project
+
* at this moment, ALL material is consiedere to be not confidential
+
  
 
===Aggregatieniveau Record (Item or file-in-a-filegroup)===
 
===Aggregatieniveau Record (Item or file-in-a-filegroup)===

Revision as of 10:59, 13 March 2019

DIP Upload

Nadat een AIP is opgeslagen in het e-depot, wordt de DIP ge-upload naar Memorix Archieven.

In Memorix Archieven wordt de ToPX metadata gemapped naar EAD. Voor elk dossier in de ToPX wordt een verzamelbeschrijving aangemaakt, en voor elk record wordt een inventarisnummer gemaakt. De volledige mapping wordt in de volgende paragraaf beschreven.

Mapping van ToPX naar EAD/Memorix Archieven

Aggregatieniveau: Archief (EN: Fonds)

  • A fonds shoud be created manually in Memorix Archives before the ingest in Archivematica.
  • This fonds has three required fields:
    • Identificatiekenmerk
    • Titel
    • Datering
  • The element <identificatiekenmerk> of the Fonds in ToPX should have this format:
    • <country code in ISO 3166-1 format> - <municipality code> - <fonds number>
    • The las part is extracted as the Fonds number. This should match the Identificatiekenmerk of the fonds created in Memorix Archives.
  • The element <naam> of the Archief in ToPX is ignored. But it makes sense to use the same name when creating the fonds in Memorix Archives.
  • Each ingest will contain 1 or more files from only 1 fonds
  • The element <classification> in ToPX is ignored at fonds level

Aggregatieniveau: Serie

  • Not used

Aggregatieniveau: Dossier: filegroup

  • The Aggregatieniveau “dossier" in ToPX is mapped to Filegroups in Memorix Archives
  • ToPX element <identificatiekenmerk> is mapped to the field Range of the filegroup
    • In ToPX it is formatted like: (country_code)-(code)-(file number). Only the file number part is used for the Range
  • ToPX element <naam>: title of the filegroup
  • ToPX element: <classificatie>:
    • May contain any type of classification.
    • Imported into Scopecontent in MA in this format: <bron> <datum>: <omschrijving>
  • ToPX element <description>: ScopeContent (Bereik en Inhoud)
  • ToPX element <dekking> (with subfields <inTijd> en <inPlaats>: ignored
  • ToPX element <externIdentificatiekenmer>: Ignored
  • ToPX element <taal>: Added to ScopeContent (Bereik en Inhoud) as:
    • “Taal: <expanded language code, where dut is displayed as Dutch>
  • For the start date of a filegroup (fileDate.from in MA), the following ToPX element are used:
    • /metadata/ToPX/aggregatie/eventGeschiedenis/datumOfPeriode/datum
    • but only in case the element /metadata/ToPX/aggregatie/eventGeschiedenis/type = “Creatie"
    • and <aggregatieniveau> = “Dossier"
  • For the end date of a filegroup (fileDate.to in MA), the following ToPX element are used:
    • /metadata/ToPX/aggregatie/eventGeschiedenis/datumOfPeriode/datum
    • but only in case the element /metadata/ToPX/aggregatie/eventGeschiedenis/type = “Afsluiting"
    • and <aggregatieniveau> = “Dossier"
  • ToPX element <relatie>
    • Only hierarchical relations should be interpreted: typeRelatie=“Hierarchisch”. The hierarchy is always like this:
      • Dossier links to Fonds
      • Record links to Dossier
  • ToPX element <context>. Can be an activity or an actor. Both are ignored.

Accessibility of files and filegroups

In Memorix Archives, a Public Restriction with Reason = "Niet Openbaar" is added in any of the following cases:

  • An element /record/metadata/ToPX/aggregatie/openbaarheid/omschrijvingBeperkingen exists with value that is NOT equal to "Openbaar", OR
  • An element /record/metadata/ToPX/aggregatie/gebruiksrechten/omschrijvingVoorwaarden/ exists with value that is NOT equal to "vrij te gebruiken”

The end date of the Public restriction will be:

  • The content of /record/metadata/ToPX/aggregatie/openbaarheid/datumOfPeriode/ (can be a year or a whole date) of the <openbaarheid> element with value "Openbaar OR
  • The content of /record/metadata/ToPX/aggregatie/gebruiksrechten/datumOfPeriode/ (can be a year or a whole date) of the <gebruiksrechten> element with value "Vrij te gebruiker”

In case both of the above exists, the end date that is the most distant from now should be used.

Besides the Public restriction, a note is added to the field Description control, for each <openbaarheid> element and for each <gebruiksrechten> element containing:

  • Gebruiksrechten: <omschrijvingVoorwaarden> vanaf: <datumOfPeriode>
  • Openbaarheid: <omschrijvingBeperkingen> vanaf: <datumOfPeriode>

The ToPX field Integriteit is added to the ScopeContent field in Memorix Archieven. A seperate line is added for each Integriteit element where the integrity is not “Integer":

  • "Integriteit: <integriteit>”

Vertrouwelijkheid (Confidentiality): only applies to uitgeplaatste dossiers (closed files). We don't have those at this phase of the project. At this moment, ALL material is consiedere to be not confidential

Aggregatieniveau Record (Item or file-in-a-filegroup)

ToPX element <identificatiekenmerk>: The Identificatiekenmerk will have this format: <country code in ISO 3166-1 format> - <municipality code> - <dossier number> ToPX element <naam>: title of the file ToPX element <classificatie>: does not occur at this level ToPX element <description>: ScopeContent (Bereik en Inhoud) ToPX element <plaats>: to be ignored ToPX element <dekking> and subelements <inTijd> and <inPlaats>: to be ignored ToPX element <externIdentificatiekenmer>: to be ignored ToPX elemtn <taal>: Add to scope content as: “Taal: <expanded language code, where dut is displayed as Dutch> For the date of a file in Memorix Archives, the following ToPX element should be used: /metadata/ToPX/aggregatie/eventGeschiedenis/datumOfPeriode/datum but only in case the element /metadata/ToPX/aggregatie/eventGeschiedenis/type = "Verzending" OR type=“Ontvangst in case both elements with type="Verzending" or type="Ontvangst" occur, the date withing "Ontvangst" should be used and <aggregatieniveau> = "Record" ToPX element <Relatie> Only hierarchical relations should be expected here: typeRelatie=“Hierarchisch” Dossier always links to Fonds Record always links to Dossier ToPX element <context>: to be ignored ToPX element <vorm> we can expect Vorm only at Record level Ignore for now The Bestand element (the physical file) ToPX element <identificatiekenmerk> The Identificatiekenmerk will have this format in ToPX: <country code in ISO 3166-1 format> - <municipality code> - <dossier number> - <document number> ToPX element <aggregatieniveau>: always: Stuk ToPX element <naam>: title of the file (NOT filename): for now: we assume one record has one file we can ignore the naam of the file, since it will always be the same as the naam of the Record in future: a Record may have > 1 file Classificatie: to be ignored at this level Omschrijving: to be ignored for now All other elements will be ignored.

Opslag van DIP bestanden in het DAM